Exhibitor Information

Thank you for your interest in becoming an exhibitor at the 2023 Families Learning Conference! For sponsorship opportunities and other ways to heighten awareness of your company at the Conference, please contact Rebecca Barnwell, development director, at rbarnwell@familieslearning.org.

For $750, exhibitors enjoy:

Please note: Rather than being in a traditional exhibit hall, exhibit tables are placed in the main Conference breezeway, where attendee foot traffic is heaviest. Traditional backwall and sidewall draping is not provided by the Families Learning Conference. Exhibitors need to bring the backdrop or display they require. Electricity and AV equipment is available for a rental fee from the hotel’s inhouse AV company, Encore.

Jump down to: Additional Staff // NCFL Staff Contact //Exhibit Dates and Times //  Payment Information // Cancellation Policy // Shipping Information //  Promotional Resources


Additional Staff

During the registration process, exhibitors will have the ability to add team members to their registration. In addition to the general registration passes (single-day $295 and three-day $595) for exhibitors, we also offer a pass called “booth personnel with meals” for $200 and a pass called “booth personnel without meals” that is no cost.


NCFL Staff Contact

Once you have secured your exhibit table, please direct any questions to Stefany Brown, stefany@eventspecialists.ca. If you need to change the name on your registration or register additional staff, email Stefany or conference@familieslearning.org.


Exhibit Dates and Times

Sunday, Oct. 22 3:00 p.m. to 6:00 p.m. Set up
     
Monday, Oct. 23 7:45 a.m. to 8:30 a.m. Coffee, exhibits, and networking
  3:15 p.m. to 3:45 p.m. Afternoon break in exhibit area
  5:30 p.m. to 7:00 p.m. Welcome Reception and exhibits
     
Tuesday, Oct. 24 7:45 a.m. to 8:30 a.m. Coffee, exhibits, and networking
  3:15 p.m. to 3:45 p.m. Afternoon break in exhibit area
  5:30 p.m. to 6:30 p.m. Cash bar and exhibits
     
Wednesday, Oct. 25 8:30 a.m. to 11:30 a.m. Tear down

Payment Information

If you elected to pay by check/purchase order, make sure to include the name of the registrant and confirmation number with your payment.

To pay by check, mail to:
National Center for Families Learning
ATTN: Conference
325 W. Main St., Ste. 300
Louisville, KY 40202

To pay by purchase order, a copy of the actual signed purchase order must be submitted by:
Email: conference@familieslearning.org
Mail:
National Center for Families Learning
ATTN: Conference
325 W. Main St., Ste. 300
Louisville, KY 40202

Registrations will not be approved until the signed purchase order or check is received by NCFL. Purchase orders and checks submitted without registration forms or the registrant’s name and confirmation number cannot be processed.


Cancellation Policy

A full refund minus a $75 administration fee will be issued if NCFL receives cancellation from the registrant in writing by Monday, September 25, 2023. NCFL will not be held responsible for, nor issue refunds based on, illness, travel or weather-related interruptions, or other independent issues requiring cancellation after September 25, 2023. Registration substitutions are permitted.


Shipping Information

As storage space is limited, the hotel cannot accept deliveries more than one week prior to the Families Learning Conference event start of Oct. 23. Any shipments prior to this are subject to incur additional storage surcharges.

All shipments to the hotel should be labeled as follows:

Hilton Omaha
[Your name], [Your company]
Families Learning Conference
1001 Cass Street
Omaha, NE 68102
402-998-3400
Box [X] of [X]

Inbound Charges:
Boxes or envelopes, $5 each
Pallets, $50 per pallet


Promotional Resources

Tell others you’re exhibiting at the 2023 Families Learning Conference! Here are some digital resources to help spread the word:

Sample social media post:
Twitter/X: We’re exhibiting at @NCFL’s 2023 Families Learning Conference! Attending #NCFL23? Stop by our exhibit table Oct. 23-24! ncflconference.org #familyengagement #familyliteracy

Facebook/Instagram: We’re exhibiting at @FamiliesLearning’s 2023 Families Learning Conference! Attending #NCFL23? Stop by our exhibit table Oct. 23-24! ncflconference.org #familyengagement #familyliteracy